Privacy policy

Last updated 13 October 2026

AI Meeting Assistant ("we", "us") is a Chrome extension that takes notes in Google Meet calls. It builds a transcript from Meet's own captions, without a bot joining the call, and with the help of AI tells you what was said in the last few minutes and sums up a finished meeting into decisions, action items and open questions; this policy calls those AI answers your notes. This policy explains what information we handle, why, and the choices you have. It covers our extension, our website at aimeetingassistant.pro and everything else we offer. By using any part of it, you understand that your information will be handled as described here. Using AI Meeting Assistant is also subject to our Terms of use.

Information we handle

• Meeting transcripts, kept in your browser: what is said in a call as Google Meet captions it, with each speaker's name as Meet shows it and the time, together with the meeting's title, date and length. The captions are made by Google Meet itself; the extension reads them in your Meet tab and does not record the call's sound or picture.
• What you send for notes: when you ask what was said lately, the transcript of the last few minutes; when you ask for a summary, the whole transcript and the meeting's title. Each is sent only when you press the button that asks for it, and it is used to write that answer and is not kept by our service.
• An anonymous install ID: a random identifier created by the extension and not tied to your name, email or Google account, used to count your daily limits.
• Usage records: how many notes of each kind an install ID asked for each day, when we first saw that install ID and the network it came from, taken from part of its IP address. They are used to apply daily limits and to stop the limits being got around. They do not include any transcript or notes.
• Feedback you send: the rating you give, where in the extension you gave it, your comment if you write one, and, when you remove the extension, the reason you choose and any comment, with the extension version and the install ID. Feedback does not include any transcript, meeting title or notes.
• What you give us directly: if you create an account, buy something, subscribe to our updates or write to us, what you provide then — such as your name, email address, payment details and the content of your message.
• Technical information: such as your IP address, request times, browser type and error details, which our service needs to run, stay secure and prevent abuse. Our technical logs record what was asked for, how large it was and whether it worked, not what was said in your meeting or what the AI service wrote.

We also handle what any website and app handles: the pages and screens you view and the site you came from, device and browser details, approximate location by country and city, and information collected through cookies, similar storage and analytics services — to keep things running, remember your preferences, measure how they are used and improve them. Your browser can tell you when a cookie is set or refuse cookies altogether; some things may stop working if you refuse them.

We may combine the information we hold about you, and we may aggregate it or strip it of anything that identifies you. Aggregated and de-identified information is no longer about you, and we may use and share it for any purpose.

Other people in your calls

A transcript holds the words and names of everyone who speaks in the call, not only yours. The extension keeps it on your device for you, and when you ask for notes we handle it on your behalf, only to write them. You decide whether notes are taken in a call: with the extension set to start on its own, they begin when you join; set to start by hand, only when you press the button. It falls to you to tell the other participants and, where the law or your organisation requires it, to ask for their consent. The extension can post a notice in the Meet chat for you; our Terms of use say more about this.

How we use it

• To write the notes you ask for.
• To apply daily limits and prevent abuse.
• To keep the service running and secure, and to fix problems.
• To learn from your ratings and feedback what to fix, and to improve the product.
• To understand how people find and use what we offer, and to improve it.
• To create and manage your account, and to take payment, where those apply.
• To reply to you, and to send you the updates you asked for.
• To comply with the law, and to enforce our Terms of use.

Who we share it with

• AI service providers that process the transcript you send to write your notes. We ask for providers that do not keep it or use it to train their models.
• Infrastructure providers that host, secure and back up our service on our behalf.
• Analytics, payment and other service providers that help us run, measure and improve what we offer, on our instructions.
• Our current or future affiliated companies.
• Authorities, where the law requires it, and where it is needed to enforce our terms or to protect our rights, our users or the public.
• Anyone you ask us to, with your consent.

We send nothing to Google about your calls. Google Meet makes the captions the transcript is built from, and how Google handles your calls is governed by Google's own terms, not this policy.

Please do not ask for notes on a meeting you are not comfortable sharing with AI services.

Business transfers. As AI Meeting Assistant develops, we may sell or transfer some or all of it. In such a transaction, including while one is being considered, the information described in this policy may be among the assets transferred.

Why we are allowed to handle it

Where the law asks us to name a legal ground for handling information about you — as the laws of the European Economic Area and the United Kingdom do — ours are these:

• To do what you asked for. Writing your notes and applying daily limits is the service you came for, and we cannot provide it without handling the transcript you send.
• Our legitimate interests. Keeping the service running and secure, preventing abuse, and learning from feedback what to fix.
• Legal obligations. Where the law requires us to keep or disclose something.
• Your consent, where the law requires consent and you have given it. You can withdraw it at any time; withdrawing it does not undo what was done while it stood.

What stays in your browser

Your transcripts, your notes, the ratings you give meetings and your settings are stored in the browser's extension storage on your device. The last 20 meetings are kept; the oldest is removed when a new one begins. You can delete one meeting or all of them in the extension, a meeting's notes go with it, and removing the extension deletes everything it stored.

When you copy notes or save them as a file, the copy goes to your clipboard or your device and is not sent to us.

International processing

We and our providers may process information in the United States and in other countries, which may be different from the country where you live, and which may not give it the same protection your own laws do. Where we transfer information out of the European Economic Area or the United Kingdom, we take the measures the law asks of us to see that it stays protected.

Other sites and services

AI Meeting Assistant works inside Google Meet and is installed from the Chrome Web Store, and what we offer may link to other sites and services we do not run. What they do with your information is governed by their own policies, not this one, and we are not responsible for them.

How long we keep it

We keep a transcript you send only for as long as it takes to write your notes and return them to you. Usage records, feedback and other information are kept only as long as needed for the purposes above, for security, or as required by law, and are then deleted or anonymised. Technical logs are short-lived and are overwritten as new entries arrive. Backups are kept for a limited period and then deleted.

Security

We use reasonable technical and organisational measures to protect information, including encrypted connections. No system is perfectly secure, and we cannot guarantee absolute security.

Chrome Web Store policy

The use of information received from Chrome APIs adheres to the Chrome Web Store User Data Policy, including the Limited Use requirements.

Permissions the extension uses

• Access to meet.google.com reads the captions of the call you are in, shows the notes panel in the Meet tab and posts the notice in the Meet chat. The extension has no access to other sites.
• Storage keeps your transcripts, notes and settings on your device.
• Scripting puts the notes panel into Meet tabs that were already open when the extension was installed or updated, and puts the panel on the page where you click the extension's icon.
• Active tab gives the extension that page only at the moment you click its icon.
• Side panel shows the notes in Chrome's side panel on pages the panel cannot be put on, such as the New Tab page.

Your rights and choices

Some things are in your hands without asking us: you can delete your meetings in the extension at any time, you can set notes to start only when you press the button, and nothing from a meeting leaves your browser unless you ask for notes.

Depending on where you live, you also have rights over the information we hold. Wherever you are, we will honour these to the extent the law allows:

• To know whether we hold information about you, and to see it.
• To have it corrected if it is wrong, or deleted.
• To object to or restrict how we handle it.
• To withdraw your consent, where we relied on it.
• To receive a copy of what you gave us, in a form you can take elsewhere.
• To complain to your data protection authority. We would rather you came to us first, so that we can put it right.

Write to the address below to exercise any of these. Because no account is involved, what we hold is linked only to an anonymous install ID, and an email alone does not tell us which one; we will reply with what we need in order to find your records.

Children

AI Meeting Assistant is not intended for children under 13, and we do not knowingly collect their information. In the European Economic Area, where the age of digital consent is 16 unless the country you live in has set it lower, a child below that age should use AI Meeting Assistant only with the consent of a parent or guardian. If you believe a child has sent us information, contact us and we will delete it.

Changes to this policy

We may update this policy. When we do, we change the date at the top of this page.

Who is responsible, and how to reach us

AI Meeting Assistant is an independent project, and it is the operator responsible for the information described in this policy. Questions about this policy or your data, and any of the requests above: .